What is Data Minimization?

Data minimization refers to measures performed by organizations to limit the personal data they collect and process from individuals to include only information that is relevant or necessary to accomplish specific purposes.

Benefits of Data Minimization

  • Essential principle of data protection
  • Decreases internal and external threat surface areas
  • Adheres to EU GDPR compliance
  • Might reduce data storage costs

Dataguise Solutions for Data Minimization

Dataguise software provides powerful tools to simplify data minimization for businesses regardless of the amount of data or location(s) of the data being stored.

Data Discovery
Dataguise’s powerful data discovery scans across multiple data repositories including cloud storage in order to identify potentially sensitive data collected by an organization no matter whether the data is structured, unstructured, or saved as free-form text.

Data Mapping
Once data discovery is complete Dataguise will map out an inventory detailing classification and locations where the sensitive data was detected. Businesses can then leverage the data mapping to identify data to be remediated or sensitive data to be deleted.

Data Protection
Dataguise provides data protection measures like encryption and data masking, including pseudonymization as it relates to the EU GDPR, to remediate or eliminate irrelevant personal data items from individual records to allow processing while minimizing potential risks.

Data Minimization in the EU General Data Protection Regulation (GDPR)

Data minimization is mentioned numerous times within the GDPR, both as requirements and safeguards. Data minimization is included within the following GDPR articles:

Article 5 (Chapter II): Data minimization is identified as a requirement under the principles for processing personal data. Specifically, the GDPR states, “personal data shall be adequate, relevant and limited to what is necessary in relation to the purposes for which they are processed”.

Article 25 (Chapter IV): As a measure for data protection by design and by default, GDPR requires organizations to incorporate data minimization into the total lifecycle of their products, services, and processes.

Article 47 (Chapter V): Binding corporate rules (BCRs) need to include data minimization, with respect to the personal data processing principles, for approval as a safeguard to transfer personal data to third countries or international organizations.

Article 89 (Chapter IX): Data minimization is reiterated as a principle for processing personal data in relation to archiving for scientific, historical or statistical purposes.

To learn more about the advantages of Dataguise data minimization overall, as the first step in your GDPR compliance or to set up a demo, contact us today!

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